We are seeking an Executive Assistant to join our staff team and provide logistics and operations support to the team. This role will support scheduling and logistics, data and reporting, and serves as a liaison to the Board of Directors and members of the community, and oversees special projects.
You have impeccable standards, with high attention to detail.
You have strong interpersonal and communication skills, both verbal and written, and the ability to build relationships with a diverse set of people including staff, board members, community members, and donors.
You feel comfortable with concepts related to data collection and analysis.
You are proactive, take initiative, and are a creative problem solver.
You have a high degree of professionalism and emotional maturity, with the ability to treat confidential information with discretion.
You are able to handle matters expeditiously, and can manage and follow through on projects to successful completion, often with deadline pressures.
You are an excellent project manager. You have the ability to handle work from various sources from start to finish, prioritizing and executing tasks with sound planning and follow-through.
You have a commitment to listening and working with humility, and to supporting a space for all diverse perspectives within our team.
You are able to manage up in a respectful and productive way.
You are calm under pressure, have a sense of humor, and are kind.
Bachelor’s degree and at least 2 years of relevant experience or an equivalent combination of education and experience.
Proficiency using Zoom and working with Google Drive, Microsoft Office, and calendar software, and a background in, or the ability to learn quickly, other relevant technologies such as Asana and a customer relations management system (Salesforce).
Available to work occasional evenings and weekends.
This position can be filled by people from a broad range of backgrounds and we believe our team is better and smarter with diversity built-in. Since Jewish values drive our work and the Jewish community is our context, while you do not need to have preexisting knowledge of the Jewish community to be considered for this role, you will need to be intrigued by the work and open to learning.
Help to manage the Executive Director’s scheduling, coordinate meetings with Den community members and external stakeholders; provide relevant prep materials and appropriate follow-up.
Assist in the management of Salesforce data. Specific responsibilities will include pulling reports and gathering/processing data.
Collaborate with the team to schedule and coordinate in-person and virtual Den gatherings and classes, including inputting relevant information on the website and in the zoom account.
Support development efforts including the preparation of donor acknowledgments and reports, as well as scheduling meetings with donors and community leaders.
Coordinate logistics for Board of Directors and Advisory Council meetings (3-4 times per year). Specific responsibilities include organizing and distributing agendas, master calendaring, and preparing meeting minutes.
Write, proofread and/or edit correspondence as applicable.
Work on special projects for the Executive Director as assigned.
What We Offer:
$25,000-$30,000 (commensurate with experience) plus benefits designed for your well-being and a healthy work-life balance. This includes generous time off and flexible work arrangements.
Many opportunities to learn and grow including: Mentoring, skill-building opportunities, and continued learning opportunities.
Commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact in our community and the world.
Please submit a resume and cover letter to [email protected] with “Executive Assistant Application” in the subject line. The cover letter will be used as a writing sample. Resumes without a cover letter will not be considered.
Due to the volume of applications, we are only able to respond to those applicants granted an interview. Applications will be accepted until we hire, but we strongly encourage interested candidates to submit their applications by December 3rd. Interviews will be set up on a rolling basis.
Equal Employment Opportunity Statement:
the Den is an equal opportunity employer and does not discriminate on the basis of sexual orientation, gender identity, race, religion, national origin, age, disability, political affiliation, or any other protected status.