Executive and Special Projects Assistant
Scheduling & Administration
- Manage Executive Director and Deputy Director’s calendar and appointment scheduling
- Prepare for Board Meetings, including correspondence with board members, scheduling, coordinating catering and meeting room setup
- Record and summarize meeting minutes from all staff, senior staff and board meetings, and follow up with all attendees regarding required action items
- Perform clerical duties such as maintaining files, organizing electronic documents, etc.
- Communicate via email and phone with important stakeholders, such as board members and donors, on behalf of the Executive Director and Deputy Director via email and phone
- Draft correspondence such as staff-wide emails, memos, messages to donors, etc.
- Assist Executive Director and Deputy Director with project management, including research, ensuring that each member of the project is aware of their responsibilities and deadlines, making sure projects are on track, effectively following up with the team, etc.
- Play a connecting and facilitating role across teams to help projects succeed across the organization
- Take on key discrete responsibilities in important projects and events across the organization (for example, supporting large-scale fundraising events and major advocacy campaigns, and leading staff engagement surveys)
- Support the administration and smooth functioning of the Collaborative for Jewish Organizing, which is housed at Jews United for Justice
KEY QUALIFICATIONS & EXPERIENCE
We’re looking for candidates with particular strengths in the following areas:
- Office Support Experience: One to three years of experience related to office coordination and support (internships included), with executive-level support and nonprofit experience preferred
- Interpersonal Communication Skills: Possesses excellent verbal and written communication and interpersonal skills, including ability to correspond, interact, and quickly build trust with members at all levels of an organization
- Collaboration Skills: Has a strong teamwork orientation – we’re pretty busy here, and your job would be to make things run smoothly.
- Project Management Skills: Approaches work with a spirit of “yes.” Has excellent problem-solving skills and a strong sense of ownership over tasks, including follow-through, and is willing to do what it takes to get the job done. Able to effectively plan and prioritize when faced with competing deadlines.
- Self-Starter: Thrives in a fast-paced environment and can manage a high volume of work without sacrificing quality.
- Strong Attention to Detail: Is highly organized, with strong attention to detail – always triple-checks work
- Team Player/Supporter: Views own work as supporting the whole, and integral to the team’s effectiveness
- Technology: Enjoys working with technology and has an appetite and aptitude to learn more about Google Suite, Microsoft Word, Asana, and our database, EveryAction (NGP VAN)
- Integrity and Discretion: Position involves access to and sensitive use of confidential information. Candidates will have exceptional integrity and discretion to compartmentalize confidential information
- Belief in Mission: Actively demonstrate a commitment to integrity, credibility, and dedication to the mission of Jews United for Justice.
- Compensation: $45,000 – $48,000 per year commensurate with experience
- Benefits: JUFJ offers a competitive benefits package covering 100% of employee medical & dental insurance premiums, 25% of premiums for employee dependents, employer retirement contributions (SIMPLE IRA), short-term disability income protection insurance, public transportation stipend, and generous paid time off, including paid family and medical leave
- Location: This is a full-time position based out of JUFJ’s Washington, DC office. Due to COVID-19 regulations, all staff are working remotely at this time
JUFJ is committed to building a diverse team that draws on the strengths of people with a variety of identities, backgrounds, perspectives, and skills. People of color, indigenous people, LGBTQ+ people, and immigrants are particularly encouraged to apply. You do not need to be Jewish. Please send a cover letter, resume, and 2-3 professional references to firstname.lastname@example.org and indicate Executive and Special Projects Assistant in the subject line.